We look at some of the most popular apps for syncing your to do list to your work and home computers and phones, including Evernote, Dropbox and the iPhone's built-in Notes app.
How do you make the same copy of your to-do visible on your work and home laptop, your phone and maybe even your tablet computer, if you have one?
Here are four different apps for doing it:
We’ve looked at Evernote in the past. It sets the standard for online note-taking. One of the great features of Evernote is that you can create lists with checkboxes so you can easily mark off what you’ve done.
The key here is that you can create lists using Evernote itself - it's a very basic word processor.
This means you don't have to fiddle with other separate programs for writing your lists before using Evernote to sync them to all your computers.
2. Sycning your documents with Dropbox
Like Evernote, DropBox syncs your lists to all your computers, but you'll need a separate program to actually update the lists.
With this method, you can create a To Do list in Word, Excel or some other application and store it in Dropbox. Whenever you update the list it’s automatically synchronised to any of your other computers or phones that have Dropbox.
If you set up Dropbox on your work computer and use the smartphone or tablet Dropbox apps, you can then access the list from wherever you are.
The problem with this approach is that it’s not easy to update the document on smartphones and tablets as there’s no easy way to directly edit the document.
3. iPhone Notes App
The iPhone has an app called Notes for jotting bits of information down. It's very basic, but at a pinch, it can be used for your to do lists because the Notes app can sync with Outlook on Windows or the Reminders program on a Mac.
If you like to use large headings and other formatting to make your lists easy to read, keep in mind you don't have these sort of options as you do in Word or Evernote.
The main problem with this approach is that it’s a pain to prioritise tasks and there’s no way to set reminders. If your needs are simple this can work but it’s the most basic method here.
4. Producteev, Remember the Milk and other to do apps
There are dozens of specific to do list applications that offer cloud synching, prioritising, grouping and other management tools.
This is our preferred approach as rather than trying to make another tool fit the purpose we’re using a the right app for the job.
If you’re looking at apps like these (we’ve been using Producteev for a while now but Remember the Milk is very good as well) then you can get desktop, tablet and smartphone versions of the apps so that you can update your list from wherever you are.