Timesaver: How to avoid scanning dozens of pages separately

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Timesaver: How to avoid scanning dozens of pages separately

This is potentially handy if you're trying to avoid filing cabinets by storing your invoices, letters and so on in the computer.

Standing at a printer, scanning in dozens of pages one at a time is a job no-one wants to do. What you need is an automatic document feeder, or a multifunction printer equipped with one.

As volumes increase, an automatic document feeder (ADF) becomes essential to avoid the laborious task of scanning one page at a time. Double-sided scanning is another valuable feature.
 
We've heard from several Fujitsu SnapScan owners who are very pleased with the product. But duplex scanning with ADF is also showing up on a growing range of multifunction printers including some that cost as little as a couple of hundred dollars, so you may not need a specialist device.
 
We also now note that certain Kyocera multifunction printers are going to have special software (from i2) for document scanning and indexing that you can use at the control panel of the printer.
 
i2's software can generate searchable PDF (or other format) documents and automatically feed the results into Sharepoint or other systems.
 
That's potentially handy if you're trying to avoid huge filing cabinets and store your invoices, letters and so on in the computer.
 
What if I only have a small number of documents to scan?
If you only receive a small number of paper documents, the scanner on even a basic multifunction printer will suffice. If it didn't come with OCR (optical character recognition) software to convert the scanned image into searchable text, you can buy it separately or perhaps use Evernote's or Google Docs' OCR capabilities.
 
Using OCR means you'll be able to search through text of the documents on your computer and makes it easier to index them.
 
Sure, it's possible to organise scans into folders, but doing that by date makes it harder to find all invoices from a particular supplier, and if you organise by sender it is tedious to find all the documents that arrived during a particular period regardless of source.
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