Evernote Business: why step up from free Evernote?

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Evernote Business: why step up from free Evernote?

Confused? Here's a basic summary of how Evernote Business differs to the free version of the popular note-capturing tool.

Today Evernote announced the new Evernote Business for Australia.

Evernote claims to have 800,000 individual users in Australia, of which two thirds use the software for work and personal tasks.

From coffee roasting businesses to an accounting firm, we heard a handful of stories at today's launch from local small businesses who've found very useful ways Evernote can help them do their jobs.

Evernote free vs Evernote Business 

 

Evernote Business: Grey notebooks can be assigned so everyone can see them

If you're already a user of the free version of the popular program - which lets you collect all your notes and clippings and copies them so you have them on all your computers and phones - you might be wondering what the point is in paying actual money for the business version.

How much does it cost?

  • $11 AUS per month per user
  • $13 NZ per month user

A key difference is the ability to give a bunch of people in your business access to the same notes.

In the free version of Evernote, you can let other people see certain notes or notebooks within Evernote, but they can't edit anything.

There is also a Premium version of Evernote that adds the ability to let other people edit those notes. Handy if, say, you are working on a business proposal, and want to give a business partner the ability to make additions.

4 situations you might use EverNote Business

Evernote Business also lets several people edit the same note, but adds the ability to setup a Business Library of notes that are available to Evernote users throughout the company.

For example: say you have a set of training documents, leave forms, expense claim forms that every new person that you need to give every person who starts working in your business access to.

With Evernote Business, the idea is that you put these in the Evernote Business Library, then add the users you want to give access to. If you have a lot of staff, there is a way for them to be automatically given access.

This comes in handy in a number of situations, according to Evernote:

  • Your business always owns these notes - if someone leaves the company, or changes to a different department, they can't delete them.
  • It also means that if someone changes roles, all the useful Business Notes they were working on in Evernote remain accessible to the next person in that role.
  • Evernote suggests the product could be used with your clients as well - for example, to share floor plans or diagrams.
  • Do a Google search, do an Evernote search, or create a new note and it triggers Evernote Business to show you related items already in your company Evernote account. The idea is that you'll spot similar info faster, and avoid accidentally doubling up on work.

Another obvious scenario is a business that needs to do basic note sharing around office and doesn't have a database or server set up.

Keep in mind though, while Evernote has the ability to create several snapshots of Business notes over a certain frame of time - protecting the business by letting the administrator go back and recover older versions of notes - we were told during the presentation that this function might not capture every single change to notes.

This article on the Lifehacker site also quotes an Evernote spokesperson advising against several people accessing the same document at the same time.

We're following up with Evernote to clarify this.

Want to dig deeper on this topic? Also read: Evernote, Dropbox, iPhone Notes: create a to-do list you can carry everywhere

 

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